HULL CHESS CLUB

Privacy Policy

1. Introduction

Hull Chess Club is committed to protecting and respecting your privacy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. If you have any queries about this policy or how we use your personal information, please contact the HCC Secretary.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. For the purpose of the Data Protection Act 1998 and the General Data Protection Regulation, whichever may be in force in England and Wales from time to time (the Act), the data controller is HCC. Our nominated person for data protection is the Secretary.

2. Your consent

We require your express consent to use your information for certain purposes. By positively accepting this privacy policy, you consent to our processing such information in accordance with the purposes and provisions of this Privacy Policy.

3. How we collect information

We obtain personal information directly from yourself in order to keep your details up to date.

4. What information we collect

We collect personal data as defined by the Act. The personal information we collect includes name, email address, postal address, and telephone number. We record your requests for information and any feedback we receive from you.

We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided to us changes - for example, if you change your email address or telephone number please contact us.

5. How do we use your information

We will use your personal information:

6. Instances in which we may share your information

We may share your personal information with other chess playing organisations, such as the HDCA, YCA and ECF as well as contractors and suppliers who provide services on our behalf, to the extent necessary to enable you to receive those services, and with any associated organisations and agents for the purposes described above.

We may also need to disclose your information if required to do so by law or as expressly permitted under the Act.

Our web site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

7. How do we protect your personal information?

Our membership list including your personal information will be held in a password protected file(s). We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. However, you should be aware that the use of the internet is not entirely secure and although we will do our best to protect your personal data we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet.

8. Your rights

You have the right to ask us not to process your personal data for purposes outlined in this policy. You also have the right to ask for a copy of the information we hold about you and to have any inaccuracies in your information corrected. If you wish to exercise these rights, contact the HCC Secretary.

You may ask us, or we may ask you, to rectify information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate. If you inform us that your personal data is inaccurate, we will inform relevant third parties with whom we have shared your data so they may update their own records.

You have a right to seek the erasure of your data (often referred to as the ‘right to be forgotten’). You may wish to exercise this right for any reason, for example where it is no longer necessary for us to continue holding or processing your personal data you may withdraw your consent. You should note that we are entitled to and reserve the right to retain your data for statistical purposes.

9. Changes to this policy

Any changes we may make to our privacy policy in the future will be agreed by the HCC Committee.

10. Contact

If you have any questions about this policy or how we use your personal information, please contact the Hull Chess Club Secretary.